Instructions and Template	
For Base4NFDI Basic Service Proposals 
-	Integration Phase - 

	
I	A. General Instructions
Proposals for Base4NFDI basic services must be submitted to base4nfdi-office@lists.nfdi.de in PDF format. Further information about the next submission deadline and the whole evaluation process can be found at the Base4NFDI website, which will be updated continuously. Proposals must be written in A4 format, 11 pt Arial font with line spacing of 1.5. The length of the proposal may vary depending on the complexity of the proposed service but may not exceed 15 pages (excluding cover page, financial tables of chapter 6 and appendix). A different font or line spacing may be used in tables, figures, footnotes and the list of references, provided the text is still easy to read. The proposal and appendices are to be written in English. Please use the proposal template contained in part B of this form.
The proposal template provides a mandatory structure and a number of tables to be completed. Apart from that, applicants may decide how to present the content.  All sections of text in grey are intended to provide guidance for completing the proposal and should be deleted in your proposal submission. 
The requested funding amounts should not include programme allowances (for indirect project costs). Budgeted allowances will come from Base4NFDI flex funds and vary by the phase (initialization, integration, ramping up for operation) for which funding is requested. 
Funding – with the exception of well-argued cases – will be limited to a maximum of two years and a maximum of €447.300,00  per year.
For further information please refer to https://base4nfdi.de or contact Base4NFDI base4nfdi-office@lists.nfdi.de  whenever answers are not available online.

II	B. Proposal Template - Integration Phase
1.	General Information
▪	Name of proposed Basic Service (in English)
▪	Acronym of the proposed Basic Service
▪	Service "subtitle" explaining key functionality 
▪	Lead institution
The lead institution is the coordinating institute for the Basic Service for the current stage of development. 
Please enter the institute’s name and address.
▪	Name of lead institution principle investigator
The primary contact and coordinator of the Basic Service.
 Please enter the name and e-mail address.
▪	Participating institutions
Principal Investigator	Institution, location	Contact E-mail	Member in [consortium]	
				
	Table 1: List of participating institutions
▪	Planned runtime of the project
Typically 2 years
Summary of the proposal in English and German
up to 1,500 characters each, including spaces
2.	Summary of Initialisation Phase Results (max N pages)
2.1.	Change in Background and Motivation since the start of the Initialisation Phase
Are there any changes compared to the proposal in the Initialization Phase? If yes, please explain briefly, if no, please state ‘There are no changes compared to the proposal in the initiation phase’.

2.2.	Results of Initialisation Phase
Please report on results of initialisation phase work and on deviations from the proposed work plan. Please also describe the work that still needs to be completed by the end of the initialisation phase in order to begin the orderly transition to the integration phase.
Expected results from the initialization phase include target group definition for the service, use cases and benefit descriptions per target group, documentation that reflects the current status of service development, results from preparational work, and preliminary concepts (e.g. technical, implementation and training).
2.3.	Updated Current Technical Readiness Level /TRL) of the proposed Basic Service
For the definition see the initialisation phase template. 
3.	Working Concept for the development of the Basic Service (max 2.5 pages)
Describe the overall concept for the development of the basic service with regard to phases two and three. Describe the integration phase in more detail. Note that for the integration phase the involvement of the consortia, the business model and concepts for training (relating to identified target groups and content) as well as outreach need to be addressed.
3.1.	Service integration concept
Describe in particular the integration with the services of the partner consortia. 
3.2.	Future development and ramp-up outlook
Describe the envisaged transition to the ramp-up phase. How do you plan to integrate your service into the European Open Science Cloud (EOSC) or in other European infrastructure initiatives?
3.3.	Risks and challenges
4.	Support Actions from Base4NFDI / NFDI Sections, and Integrating NFDI Consortia / Efforts (max 1 page)
Base4NFDI will offer support on overarching aspects of service development (e.g Training). Please specify the additional support you explicitly need from the Sections and from Base4NFDI or any other support.  An example is shown in Table 2.
Description of contribution	involved effort	Consortium (contact) 	
Base4NFDI	Support organising workshop/training….	Lara Musterman, Musterinstitut, lara.musterman@musterinstitut.de	
Section Metadata		max.mustermann@blabalabl.de	
…			
Table 2: Contributions required from the integrating consortia 

Please describe the contributions required from each consortium to integrate the Basic Service with their respective consortium services. If these are common to all, please provide a list of all the consortia that will integrate the Basic Service in the integration phase. A letter of support from these consortia is required.

Support from	Work package	Contact Person Basic Service	
Consortium 1	Support in setting up questionnaire for requirement analysis	Lara Musterman, Musterinstitut, lara.musterman@musterinstitut.de	
Consortium 2		max.mustermann@blabalabl.de	
…			
Table 3: Support needs from Base4NFDI / Service Stewards
5.	Work Programme (ca. 6 pages)
This section should describe the structure of your work programme for the integration phase as it relates to the overall objectives of the proposed Basic service     . 
5.1.	Overview of work packages
The work programme for the integration of a basic service is divided into different work packages, deliverables, and milestones within. Please add all institutes working in a work package and the institute leading the work package. Note that deliverables are tangible outcomes of the work (software, documents, plans, designs, training material…), while milestones can signify conceptual changes or specific moments in time. Here the achievement of the goals of one of the development phases and the transition to the next phase is considered a milestone. 

Work package	Deliverables (D) and 
milestones (M)	Responsible partner	
1.	content 	D1.1 
D1.2 
M1.1 
…	institution	
2.	other content	D2.1 
D2.2 
M2.1 
…	some other institution	
…	…	…	
Table 4: Overall work programme with work packages, deliverables, milestones, and responsible partner.
5.2.	Detailed work programme
Please provide a detailed description of the work packages, using one subsubsection per work package. Please include a Gantt chart summarising the duration, dependencies, deliverables and milestones of the WPs. 
5.2.1 WP1
5.2.2 WP2
5.2.3 WP3

6.	Funding Request

List the task area in the table heading and the individual work packages in the table. Add additional lines as necessary.
	Year 1	Year 2	Total
in €	
Work Package 1				
Work Package 2				
Work Package 3				
…				
Total project funds 				
Table 5: Funding request by work package

List the name of each institution, adding additional lines if necessary.

	Year 1	Year 2	Total
in €	
Institution	Totals in €			
Lead institution				
Participating institution 1				
Participating institution 2				
Participating institution 3				
…				
Total project funds 				
Table 6: Funding request by institution

Please refer to the DFG staff funding rates (see DFG form 60.12) when calculating the staff costs. Any proposed instrumentation funding must be explained separately below the table.
	Year 1	Year 2	Total
in €	
DFG Funding category	Totals in €			
Staff				
Direct project costs				
Total project funds				
Table 7: Funding Request by funding category

List the number of persons for whom funding is requested under the given staff categories.
	Year 1	Year 2	
Staff category	Number of persons		
Postdoctoral researchers
and comparable
			
Doctoral researchers
and comparable
			
Other staff			
Table 8: Funding request by staff category

We herewith certify that we have submitted this proposal to Base4NFDI and that the information provided therein is accurate. 

Head of the lead / participating institution

____________________________			__________________________________
First name last name				   		City, date signature

Principal investigator
____________________________			__________________________________
First name last name				   		City, date signature
III	Appendix
The appendix may only include the following information and documents: 
a)	Bibliography and list of references
Please list all sources and data repositories, information infrastructures and software that you have used to describe the status quo in your proposal. Indicate which sources were written or developed by members of the participating institutions (for example, by highlighting the source in bold). 
b)	Letters of support by the consortia integrating the basic service 
Here you may attach letters of specific support provided by NFDI consortia. Please note that the term partners does not include lead or participating institutions of the proposed basic service. 
IV	Letter of Support Template
If you decide to include letters of support, please provide one letter of support per supporting consortium. Follow the text given below, in your own formatting.
All signed documents must be sent by mail to the Base4NFDI Coordination, in a PDF by the date of the decision round this proposal is seeking. 

To whom it may concern
We hereby confirm that [consortium name] fully supports the goals of the [basic service name] proposal. 
We declare our willingness to fill in the requirement for the proposed service and test the use of the proposed service within the context of our consortium. 

We are able to commit to the measures and tasks outlined in it from [date].
[optional, if you take part in the development of the basic service]
[consortium  name] will in particular contribute in the following places: [optional, if you have some tasks contributing to the basic service already planned in your consortium workplan]. 

The contributions will come from existing resources.

Kind regards,